Accountant / Bookkeeper (Construction Focus)

This role owns the full accounting cycle for construction projects — from payables and receivables to job cost tracking, reconciliations, and draw management. The right candidate will ensure financial accuracy, maintain healthy cash flow, and deliver transparent reporting to leadership, lenders, and clients.

Key Responsibilities

Accounts Payable & Receivable

• Receive, log, and process vendor invoices through BuilderTrend & QuickBooks .

• Code invoices to the correct project, budget category, and cost code.

• Coordinate invoice approvals with Project Managers and Owners.

• Prepare and distribute vendor payments (ACH/check).

• Manage AR including client invoicing, draw request processing, and collection follow-up .

Project Accounting & Job Costing

• Set up financial accounts for each project in QuickBooks .

• Maintain daily transaction logs and attach all invoice documentation.

• Perform biweekly budget reconciliations, prepare variance reports, and distribute to PMs for review .

• Move costs appropriately between P&L and Balance Sheet.

Draw Requests

• Compile and reconcile Unpaid Bill by Job reports .

• Prepare client draw packages with invoices, summaries, and supporting documentation.

• Submit and track draws with lenders or clients, verify disbursements, and log receipts.

• Maintain master draw schedules and update project cash flow.

Financial Reporting

• Prepare monthly P&L, balance sheet, and cash flow projections .

• Reconcile loan accounts, vendor accounts, and client retainage.

• Present monthly and closing financial packages to leadership.

• Conduct post-project financial analysis and update historical cost data.

Compliance & Documentation

• Maintain strict record-keeping protocols for all invoices, draws, payments, and approvals.

• Archive financial documents in Dropbox per SOP.

• Ensure processes align with company internal controls and external compliance requirements.

Qualifications

• 3–5 years accounting/bookkeeping experience (construction or project-based industry preferred).

• Proficiency in QuickBooks, BuilderTrend (or similar PM software), and Excel.

• Strong understanding of job cost accounting, draw cycles, and reconciliation.

• Excellent attention to detail and ability to manage multiple projects simultaneously.

• Strong communication skills for coordination with PMs, clients, and vendors.

Compensation & Benefits

• Competitive salary based on experience.

• Opportunity to grow into a Controller-level role.

• Positive, team-oriented company culture.

• Flexible work environment with in-office presence expected.